Tricks for Legal Correspondence
Content:
1- Structure
2- Useful Pharases per Section
1. STRUCTURE
1.1. Introduction
1.1.1. Salutation
This part is the one that you are addressing to the Otherside for the first time. Therefore you need to choose the correct “address pronoun”.
– If you know who to address directly;
If there is a person you may use; Dear John, Dear Mr. Black, Honorable Embassy of Neverland, Your Honorable Ministry ….
If there is a group of people you may use; Dear Organising Committee of IT Summit, Dear Members of The Board of Directors, Messrs,
TRICK: If you contact someone for the first time may not be able to know who you should address with. If then; you may use: Dear Mr/Ms, Dear Madam/Sir, To whom it may concern…
After greetings;
If you are writing an e-mail you may use an ice breaker for the beginning:
“I hope this e-mail finds you well,”
“I hope that you had an amazing vacation”
1.1.2. Presentation
This part is the one that you should present yourself and the purpose of this letter.
Please define:
-Who Are You?
Name, Job Title/ Company name
Please Bear In Mind; It is important to use a relevant title to the subject matter, if you have more than one, no need to brag 🙂
“My name is Marty Mcfly and I am a Legal Intern at Unicorn Law Firm.”
If you need to remind yourself or action to person, you may refer your last contact to that person;
“It was a great opportunity to interview you on E-safe Summit on Cyber Security last week,”
1.2. Context
1.2.1.Defining Issue:
Pointing Out to the Subject Matter is one of the key points.
“I am writing you in connection with the Summit of E-Safe last week.”
“I am writing to you with regard to the upcoming Summit of E-Safe on Cyber Security 4.0.”
“As we have discussed the last meeting, you may find relevant documents and information on data breaches of last week;”
“I am writing to you on behalf of my professor Emmet Brown.”
Do’s
May/would/could/be able to
going to/would
Would like to, need to
Don’ts
Can
Will
Want
Mentioning the main subject in every aspect: problems, the reason why causes, consequences
1.2.2.Replying to a request another side
Define What do you need?
1.3. Consequence
Make your request, define what can they do, be specific
1.4. Closure
Expectations and Additions:
“I am looking forward to meeting you on Monday.”
“If you need further information please feel free to reach me via e-mail.”
“You may find relevant documents attached.”
“You may find the covenant in the annex of the contract.”
“Please find my resume attached to the mail.”
There is a sample exam for you:
“Your Honorable Ministry of Magic Cornelius Fudge;
I hope this e-mail finds you well,
My name is Professor Minerva McGonagall and I’m the Headmistress of Hogwarts. I’m writing to you on behalf of Professor Dumbledore in connection with Ordinary Wizarding Exams in 2017.
Since death eaters the attack happened in Hogsmeade last week, the students of Hogwarts try hard to deal with stress as well as the upcoming annual exams. Professor Dumbledore would like to consider postponing the exams for 1-2 months. I’m wondering would it be possible to host you in Hogwarts next Thursday in order to discuss more detail?
You may find the list of students who is eligible to attend O.W.L 2017 and the examination schedule of 2017 in the attachment.
If you need further information, please feel free to contact me via two-way mirror until 8 p.m in the evenings.
Yours Respectfully,
Prof. Minerva McGonagall
Headmistress of Hogwarts School of Wizardry and Witchcraft”